Invoice Check Payment Solution

If you are currently contracted with SAP Concur and using the Invoice Check Payment Solution, you can switch vendors, invoices, and unsent payments from being paid by ACH to check.

Considerations

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You can confirm if the feature is configured in Invoice Payment Manager on the Check Configurations page. If you have an active check configuration with a Confirmed status, the feature is configured and can be used to make check payments from Concur.

Setup

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Changing Vendors from ACH to Check Payments

To switch a vendor in Concur from being paid by Invoice Pay ACH to Invoice Pay Check, you need to update the payment method type of the vendor record from ACH to Check. You can use the vendor import template in Vendor Manager to change the Pay Method Type in Concur vendor records to Check.

A list of your vendor records can be downloaded from the Manage Vendors page and vendors with an “ACH” Pay Method Type can be reimported with the “Check” Pay Method Type. It is also recommended to confirm vendor records have a current remittance address.

For more information on Vendor Management, refer to the following documents.

• Professional Edition: Invoice: Vendor Manager, Invoice: Vendor Import User Guide and Approved Vendor Import V3 (Current)
• Standard Edition: Invoice: Vendor Manager and Invoice: Vendor Import (On-Demand)

Invoices from ACH to Check Payments

To switch inflight invoices in Concur from being paid by Invoice Pay ACH to Invoice Pay Check, you need to change the Payment Method Type field from ACH to Check before the invoice is fully approved. Invoice Processor users typically have access to modify the Payment Method Type field in the Accounting Review approval step. If Invoice Processors do not have access to modify the field see the next section for how to change pending payments from ACH to Check.

If you have recurring invoices that are paid by Invoice Pay ACH, you will need to delete the existing recurring invoice(s) and setup a new template after updating the vendor recorded with the Check payment method.

For more information on Vendor Management, refer to the following documents.

• Professional Edition: Invoice: Invoice Pay User Guide (See Section 'Export Payment Data to an Excel spreadsheet')
• Standard Edition: Invoice Administration User Guide (See Section 'Create a Recurring Invoice')

Change Payments from ACH to Check

payment method of the payment demands to Check. In Invoice Payment Manager on the Monitor Payments page, you can view payment demands in open ACH payment batches.

If the status of the payment demands is Unsent, they can be selected and the payment method can be changed to check under the Actions menu.

Activation

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After Changing Vendors to Check Payments

After vendors are switched to the Check payment method, new invoices create for the vendor will automatically default to the Check payment method type and once approved be batched to the check configuration for payment.

After inflight invoices are switched to the Check payment method, the invoice will automatically be batched to the check configuration for payment after it is fully approved.

After Changing Payments to Check

After payment demands are switched to the Check payment method, the payment demands will automatically be batched to the check configuration for payment.

Note:Check Service is only available for the US and Canada. Cross border payments are not supported. Checks are mailed by Concur’s check vendor only to those mailing addresses residing within either the United States or Canada.

p>For more information on Vendor Management, refer to the following documents.

• Professional Edition: Invoice: Invoice Pay User Guide (See Section 'About Check Service)
• Standard Edition: Invoice: Invoice Pay User Guide (See Section 'About Check Service)
  
  

  See also « Option 1 | Option 3 »